1.
This form should only be used to submit records
requests to the Borough of Pine Beach.
2.
In order to request access to
government records under OPRA, you must complete all the required portions of
and date this request form and deliver it in person during regular business
hours or by mail, fax or electronically to the appropriate custodian of the
record requested. Your request is not considered filed until the appropriate
custodian of the record requested has received a completed request form. If you
submit the request form to any other officer or employee of the Borough of Pine
Beach, that officer or employee may not have the authority to accept your
request form on behalf of the Borough of Pine Beach and your request will be
directed to the appropriate division custodian. The seven business day response time will not commence until the
proper custodian reviews the request to determine if it is complete.
3.
If you submit a request for access
to government records to someone other than the appropriate custodian, do not
complete the Borough of Pine Beach request form, or attempt to make a request
for access by telephone or fax; the Open Public Records Act and its deadlines,
restrictions and remedies will not apply to your request.
4.
The fees for duplication of a
government record in printed form are listed on the front of this form. We will
notify you of any special charges, special service charges or other additional
charges authorized by State law or regulation before processing your request.
Payment shall be made by check or money order payable to the Borough of Pine
Beach..
5.
If it is necessary for the records
custodian to contact you concerning your request, providing identifying
information, such as your name, address and telephone number or an e-mail
address is required. Where contact is
not necessary, anonymous requests are permitted; except that anonymous requests
for personal information are not honored.
6.
You may be charged a 50% or
other deposit when a request for copies exceeds $25. The Agency custodian will contact you and advise you
of any deposit requirements. Anonymous
requests, when permitted, require a deposit of 100% of estimated fees. You
agree to pay the balance due upon delivery of the records.
7.
Under OPRA, a custodian must deny
access to a person who has been convicted of an indictable offense in New
Jersey, any other state, or the United States, and who is seeking government
records containing personal information pertaining to the person’s victim or
the victim’s family.
8.
By law, the Borough of Pine Beach
must notify you that it grants or denies a request for access to government
records within seven business days after the custodian of the record requested
receives the request, provided that the record is currently available and not
in storage. If the record requested is
not currently available or is in storage, the custodian will advise you within
seven business days when the record can be made available and the estimated
cost. You may agree with the custodian to extend the time for making records
available, or granting or denying your request.
9.
You may be denied access to a government
record if your request would substantially disrupt agency operations and the
custodian is unable to reach a reasonable solution with you.
10. If the Borough of Pine Beach is unable to comply with your request
for access to a government record, the custodian will indicate the reasons for
denial on the request form and send you a signed and dated copy.
11. Except as otherwise provided by law or by agreement with the
requester, if the custodian of the record requested fails to respond to you
within seven business days of receiving a request form, the failure to respond
will be considered a denial of your request.
12. If your request for access to a government record has been denied
or unfilled within the time permitted by law, you have a right to challenge the
decision by the Borough of Pine Beach to deny access. At your option, you may
either institute a proceeding in the Superior Court of New Jersey or file a
complaint in writing with the Government Records Council (GRC). You may contact the GRC by toll-free telephone
at 866-850-0511, by mail at PO Box 819, Trenton, NJ, 08625, by e-mail at grc@dca.state.nj.us,
or at their web site at www.state.nj.us/grc.
The Council can also answer other questions about the law.
13. Information provided on this form may be subject to disclosure
under the Open Public Records Act.